From time to time, the National Center for Health Behavioral Change e-Press publishes supplemental issues sponsored by an outside organization. Those issues meet the same standard of blind peer-review as our regular issues meet. The supplements, like our regular publications, reach a large audience: Our main website www.nchbc.org receives approximately one (1) million hits daily. A large number of hits accrue to our e-Press.

Supplemental publications are issues that are sponsored by someone other than the e-Press. This may be a government organization an academic organization (e.g., the sponsors of any suitable academic conference), or an institute dedicated to research and/or advocacy. The sponsor approaches the NCHBC e-Press editorial staff to request space for a supplemental issue and the editorial staff, under the aegis of the NCHBC e-Press Editorial Board, decides whether or not to proceed based on (i) availability of slots, (ii) suitability of theme, (iii) agreement about timing and costs. The sponsoring organization decides who the Guest Editor or Editors will be.

The Guest Editor(s) solicits papers from potential authors, informing them of the deadline for submission to e-Press for possible inclusion in a special supplemental issue-publication.

The Guest Editor(s) prepares the Introduction that will run with the solicited papers.

The Guest Editor(s) and the editorial staff discuss with one another any particular characteristics of individual papers that are important for the issue. For example, the Guest Editors might value highly the empirical part of a given submission, rather than the theoretical part. They inform the e-Press staff of this so that the correspondence with authors emphasizes the importance of the same.

The e-Press editorial staff or consulting editors conduct the blind peer review process, copyedits and prepares any necessary comments on papers, and corresponds with authors, seeking revisions where necessary by email.

The authors submit their revised papers and the Guest Editor(s) submit a draft of their Introduction by the deadline for revisions. (The e-Press has a rolling deadline for all submissions as negotiated with the Editor-in Chief and the Publisher)

The e-Press editorial staff and/or consulting editors determines whether the revisions are sufficient and, if so, prepares the submission for the publisher (final copyediting, formatting, reference check, gathering copyright agreement forms, etc.).

Responsibilities

Guest Editor: (i) invite authors to submit papers by e-Press electronically

(ii) ensure that authors are aware of the blind review process

(iii) ensure that authors have e-Press submission guidelines and checklist for submissions

(iv) ensure that authors prepare papers so they are suitable for publication in an academic journal (not for use as a text for presentation at a conference)

(v) ensure that the authors get the papers to e-Press for submission promptly

(vi) follow up with authors to ensure that their revisions are completed and sent to e-Press by the deadline for revised submissions

(vii) write introduction

(viii) arrange for payment(s) to be sent to e-Press publisher from sponsor(s) as negioated. Authors receive sixty (60%) percent of all sales gross revenue and the NCHBC receives forty (40%) percent

e-Press Editorial Staff:

(i) recruit minimum of two expert reviewers per submission

(ii) read and, where appropriate, write comments on papers in light of reviews

(iii) copyedit submissions

(iv) correspond with author about any necessary revisions

(v) consult with Guest Editor in cases where the submission does not meet editorial standards

(vi) decide whether or not to include submissions, once they are revised (in consultation with the Guest Editor, but the ultimate decision lies with the e-Press publisher and staff which is legally responsible for papers e-Press publishes)

(vii) gather signed copyright agreements

(viii) edit revised submissions for delivery to publisher

(ix) check and revise references for accuracy and style

(x) check and revise figures and tables for format

(xi) prepare front and back matter (table of contents, author information, books recently received, Heroes and Great Ideas Column)

(xii) deliver issue and/or publication in manuscript form electronically and as hard copies to publisher three months prior to publication date

Authors: (i) prepare paper for publication by agreed submission date

(ii) respond, as is appropriate, to correspondence for e-Press editorial staff; most often, this will mean revising the submission in light of reviewer comments and editorial comments as well as incorporating suggested copyediting changes

(iii) submit revised paper by deadline for revisions given in correspondence from e-Press

(iv) submit signed copyright agreement forms for each co-author

Timing

Call for Papers issued by sponsor date determined by sponsor

Deadline 1 (for submissions): 4 mos. Before publ.

First review cycle begins

E-Press sends submissions to authors for revision

Deadline 2 (for revisions and for (i) Introduction by Guest Editors 4 mos. Before publ.

2^nd review cycle (in-house or, if necessary, with same external reviewers)

Final decision about each submissions (paper, article, monographs, commentary)

Final versions prepared by editorial staff

Issue sent to webmaster for uploading: 30 Days

Publication date: RELEASE DATE

Online – e-Press

Costs

The publisher, the National Center for Health Behavioral Change determines costs in conjunction with e-Press staff and the National Center. The cost to sponsor for publication must be negotiated with the publisher in conjunction with the Editor-in-Chief of the e-Press. The cost will be based on actual cost for publication and editing with a twenty five (25%) percent overhead contributions to the e-Press to meet operating expenses.